Administrative Professional Corporate Brand Strategy & External Engagement / no-943

Location
Basel
Start
asap
End
31.12.2022
Workload
100 %
All-in / Hour
Please see Job Description
Total Hours
1048

Deadline:

Deadline
01.08.2022

 

Administrative Professional Corporate Brand Strategy & External Engagement / no-943

Location
Basel
Workload
100 %

Start

asap

End

31.12.2022

DEADLINE

Deadline
01.08.2022

  • Basel (Remote)
  • Baselasap31.12.2022100 % 1048Please see Job DescriptionDeadline
    01.08.2022

For our customer located in Basel/Switzerland we are currently looking for a: Administrative Professional Corporate Brand Strategy & External Engagement (m/f/x)

 

  • Gross rate range (given by client): 41 chf/h – 46 chf/h

Description:

To provide efficient, effective and independent administrative support to the Global Head Corporate Brand Strategy & External Engagement as well as providing support to their respective teams within the Communications & Engagement department. Responsible for the independent delivery of high value administrative services in a fast moving, local and international context.

Tasks & Responsibilities

Major Accountabilities:

  • General Administrative Support: Deals with complex administrative and organizational assignments independently. Takes care of general administrative tasks, calendar management, travel organization and expenses for the Global Head Corporate Brand Strategy & External Engagement, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department. Agenda preparation and minutes handling for team meetings. Maintain distribution lists relevant to the department, check the media relations inbox, manage various Sharepoint sites and is aquainted with Outlook, MS Teams as well as other Microsoft office tools
  • Team travel management & expenses: Manages all team travel arrangements. Includes working with our client travel center to book travel and manage associated costs.
  • Handling of project / event administration: Supports the team in general event management logistics while taking on independent logistics management for internal and external meetings / events. Among others, this includes international meetings with company communications professionals as well as external PR Agencies, media and journalists.
  • Team development & training: Assists in scheduling individual and team
    milestones, such as objective settings, mid -year check in, year-end discussions, as well as supporting training registration for team members. Also includes organization of candidates’ interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place. Get acquainted with and maintain intranet and sharepoint sites for the department.
  • On and off boarding of team members: Handles the on and off boarding processes of team members within the Corporate Brand Strategy & External Engagement team. Which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, parking etc.
    Interaction: Works closely with the assistants of Communications & Engagement, informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. Is a professional partner to people within and outside the department.
  • Room and meeting coordination for team members: Assist with coordinating meeting rooms for team events and individual meetings.
  • Deputizing for other administrative staff: For short, ad hoc periods, assumes additional administrative responsibilities in the event of illness/vacations among other Communications and Engagement administrative team members.

Must Haves

Education/Experience:

  • Commercial background: KV of Commercial School (business school)
  • Must have very good administrative and coordination skills/experience
  • Experience as an „Administrative Expert“
  • You are a flexible, solution-oriented individual
  • Enjoys handling a diverse, demanding workload
  • Excellent written and spoken English and German

Did we catch your interest?

The SimplyVision-Team is looking forward to receive your application (Word file is highly appreciated).

Kindly be informed that our customer is located in Switzerland. Therefore only applications from candidates within the EU or candidates holding Swiss work permission are required.

Files must be less than 5 MB.
Allowed file types: txt rtf pdf doc docx.
If not - no problem - we'll organize one.
More optional Information about your way of finding us
You agree that your data will be used to process your request. Further information and revocation instructions can be found in the privacy policy.


You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.

  • Basel (Remote)
  • Baselasap31.12.2022100 % 1048Please see Job DescriptionDeadline
    01.08.2022

For our customer located in Basel/Switzerland we are currently looking for a: Administrative Professional Corporate Brand Strategy & External Engagement (m/f/x)

 

  • Gross rate range (given by client): 41 chf/h – 46 chf/h

Description:

To provide efficient, effective and independent administrative support to the Global Head Corporate Brand Strategy & External Engagement as well as providing support to their respective teams within the Communications & Engagement department. Responsible for the independent delivery of high value administrative services in a fast moving, local and international context.

Tasks & Responsibilities

Major Accountabilities:

  • General Administrative Support: Deals with complex administrative and organizational assignments independently. Takes care of general administrative tasks, calendar management, travel organization and expenses for the Global Head Corporate Brand Strategy & External Engagement, dealing with and replying to correspondence, filing, appointment and deadline coordination specific to the department. Agenda preparation and minutes handling for team meetings. Maintain distribution lists relevant to the department, check the media relations inbox, manage various Sharepoint sites and is aquainted with Outlook, MS Teams as well as other Microsoft office tools
  • Team travel management & expenses: Manages all team travel arrangements. Includes working with our client travel center to book travel and manage associated costs.
  • Handling of project / event administration: Supports the team in general event management logistics while taking on independent logistics management for internal and external meetings / events. Among others, this includes international meetings with company communications professionals as well as external PR Agencies, media and journalists.
  • Team development & training: Assists in scheduling individual and team
    milestones, such as objective settings, mid -year check in, year-end discussions, as well as supporting training registration for team members. Also includes organization of candidates’ interviews and on-boarding of new staff including familiarization with systems, setting up hardware and workstations, as well as working place. Get acquainted with and maintain intranet and sharepoint sites for the department.
  • On and off boarding of team members: Handles the on and off boarding processes of team members within the Corporate Brand Strategy & External Engagement team. Which includes preparing the workspace and required resources, such as: office and IT equipment, business cards, access to buildings, parking etc.
    Interaction: Works closely with the assistants of Communications & Engagement, informs, advises and supports the team and associates from outside the team on processes, guidelines and services that are specific to the department. Is a professional partner to people within and outside the department.
  • Room and meeting coordination for team members: Assist with coordinating meeting rooms for team events and individual meetings.
  • Deputizing for other administrative staff: For short, ad hoc periods, assumes additional administrative responsibilities in the event of illness/vacations among other Communications and Engagement administrative team members.

Must Haves

Education/Experience:

  • Commercial background: KV of Commercial School (business school)
  • Must have very good administrative and coordination skills/experience
  • Experience as an „Administrative Expert“
  • You are a flexible, solution-oriented individual
  • Enjoys handling a diverse, demanding workload
  • Excellent written and spoken English and German

Did we catch your interest?

The SimplyVision-Team is looking forward to receive your application (Word file is highly appreciated).

Kindly be informed that our customer is located in Switzerland. Therefore only applications from candidates within the EU or candidates holding Swiss work permission are required.

Files must be less than 5 MB.
Allowed file types: txt rtf pdf doc docx.
If not - no problem - we'll organize one.
More optional Information about your way of finding us
You agree that your data will be used to process your request. Further information and revocation instructions can be found in the privacy policy.


You can apply to this job and others using your online resume. Click the link below to submit your online resume and email your application to this employer.

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