IT Project Coordinator for Nexus 50-100% (Supply Chain) / ro-929

4070 Basel
Start Date: 
End Date: 
2019-03-15 12:10
Hours per day: 
Hours per week: 
Total Hours: 


For our customer located in Basel/Kaiseraugst/Switzerland we are currently looking for (m/f/d) an IT Project Coordinator for Nexus 50-100% (Supply Chain)

  • Type of placement: 12  months, external contract with possible long term extension
  • Company:  major Pharma company in Basel area
  • Salary:  level  2, please ask us for the exact rate range 

(monthly all in salary levels in CHF,  level1= 5-10k , level2=10-15k,  level3= >15k)


This position is part of the Supply Chain Projects Management (PTSAY, Center of Excellence Project Management) team. The Project Coordinator is an integral member of the project team who - under the direction of a Project Manager - is responsible for managing a project’s timeline and deadlines and communicating effectively with staff members. He/she assists the project manager in completing all the tasks necessary to keep a project on-track (e.g. coordination of day-to-day activities, resources, equipment) so that the project team members stay organized and focused on the project and goals at hand. His/her mission is to support the successful delivery of projects undertaken by the organization through effective facilitation, tracking and reporting. The Project Coordinator may also lead small projects, workstreams and/or change management activities within a project. 

In this position, the incumbent will be supporting the group-wide NEXUS program, where they will be a member of the Project Management Office. 


General information

  • Start date: 01.04.2019 
  • Latest start date: 03.04.2019 (asap) 
  • End date: One year duration. 
  • Extension: Extension is planned, depending on contractors performance. 
  • Work load: 100% at the beginning, 50% after a few months. 
  • Work location: Kaiseraugst
  • Remote / Home Office: Possible, prior approval needed (only exceptions). 
  • Travelling: Not required. 
  • Department: MMSA (non-IT, Supply Chain Projects) & MMSE (Nexus - Nexus - ERP Project) 
  • Note: The PC will work in Kaiseraugst for MMSE, but will report to MMSA in Basel. 

Tasks & Responsibilities

  • Assists in driving various complex projects under direct supervision of project and program manager(s)
  • Supports the development of project status reports
  • Develops and maintains project document repositories, including team charter, contact lists and distribution lists (calendar and e-mail), agendas, minutes, RAID&C log (Risk, Assumptions, Issues, Dependencies and Change Log), milestones and deliverables
  • Ensures project calendars are current and appropriately available/distributed
  • Works with department administrative staff to organize meetings and workshops
  • Documents and follows up on action item status to ensure timely completion
  • Drafts presentations for project status reviews
  • Plans, coordinates and monitors activities of assigned projects to develop and implement procedures, processes and systems
  • Reflects changes in work scope, timelines or deliverables in the project plan
  • Takes appropriate planning measures with all Work Stream Leads to reassess, renegotiate and amend the scope of work responsibilities, proposals, contracts and budgets 

Must Haves

  • +3 years of experience as IT Project Coordinator 
  • Project Management certification (PMP, CAPM, PRINCE2, Agile methodolgies) 
  • Flexibility to change last minute
  • Hands-On 
  • Communication skills (writing)
  • Project Management tools (Smartsheet) 
  • English 

Nice to Haves

  • +++ Roche experience highly desired (!) 
  • ++ Supply Chain Project experience 

Kindly be informed that our customer is located in Switzerland. Therefore only applications within the EU or candidates holding Swiss work permission are required. 
The SymplyVision-Team is looking forward to receiving your application (Word file is highly appreciated). 

Prefered Interview Dates (YYYY-MM-DD):