Professional Administrative Assistant Global Office (Pharma) / ro-255

4070 Basel
Start Date: 
End Date: 
2019-12-05 12:00
Hours per day: 
Hours per week: 

For our client in the Pharma industry located in Basel, we are currently looking for (all Genders): Professional Administrative Assistant Global Office (Pharma)


At our client, they believe it’s urgent to deliver medical solutions right now – even as we develop innovations for the future. We are passionate about transforming patients’ lives and we are brave in both decision and action. And we believe that good business means a better world.

Pharmaceutical Sciences is an organisation that enables global drug discovery and development from early discovery to late clinical stage including therapeutic target identification and validation, preclinical testing, clinical evaluation, regulatory compliance and marketing approval

We're currently looking for a proactive, talented, well organised and detail oriented Administrative Assistant to support the Pharmaceutical Sciences Chief of Staff and Global Office. In this position, you willfocus on day to day operational and administrative tasks, working in close collaboration with PS leadership and global office colleagues. To be successful in this role, you'll need to enjoy helping others, stay calm in periodsofhigh workload and competing agendas, be able to spot hiccups in advance and work collaboratively to resolve them.

General Information:

  • start: asap
  • duration: 1 year
  • Workload: 100 %
  • Travel required: no
  • Team is working for a global department with 500+ people



Your key tasks and responsibilities include:


  • Administrative support to PS Chief of Staff and PS global office
  • Manage and coordinate meeting organization,logistics and travel for PS leadership team and other PS meetings
  • Support global events in cooperation with internal partners and/or external parties, if needed
  • Work together with PS communications for global events, invitations, and day to day communication distributions
  • Maintain current databases, including intranet, department contact and address lists, organization charts, and other information
  • File information such as presentation, reports, email documents, etc.
  • In addition you support different projectsdepending on individual interests and skill set


  • You have a Commercial diploma or an equivalent education and are experienced in an administrative environment, preferably with previous experience on global organizational or senior management level
  • You enjoy coordinating team efforts and you are skilled in organizing and planning
  • You love working in a dynamic and diverse team, you demonstrate strong interpersonal and communication skillsand master working in a team
  • You demonstrate an expert command of electronic communication and business tools (Google Suite, Excel, Word, Touchpoint, G+, gDrive etc.)
  • A can-do, positive mindset with creative ways to resolve topics
  • You project a professional and competent image of yourself and the company and you show initiative
  • The ability to flexibly prioritize among competing agendas
  • You know how to perform reliably and to complete tasks independently and with precision and show a keen sense of relevance and good judgment
  • Good spoken and written English, as well as fluency in German
  • reliable, driven, self-organized, experienced on global organizational level and working with leaders
  • The mind set, skill set, willingness to learn, ability and speed to learn are way more important than experience. (5-6y) are good, but this should not be an exclusion criteria