Administrative Assistant (ro-889)

Status: 
paused
Location: 
4070 Basel
Start Date: 
2017-07-03
End Date: 
2018-07-31
Deadline: 
2017-05-08 15:00
Hours per day: 
8,00
Hours per week: 
20,00
Workload: 
50%
Total Hours: 
1.136
Assignment: 

Background

The Administrative Assistant provides administrative and management support to the Head of Business Intelligence & Master Data Management EU and the Leadership Team. The contractor will facilitate internal and external communication and will act as a contact for general administrative requests involving the organization.

We are looking for an experienced administrative assistant with profound English skills.

Tasks and Responsibilities

  • Support the Head of Business Intelligence & Master Data Management EU and the Leadership Team (travel planning, calendar management, monitors and manages e-mails), and ensure urgent issues are dealt with 
  • Is responsible to administrate purchase orders, invoices and the monthly accrual processes in close collaboration with teams mangers, Procurement & Finance 
  • Is responsible for travel, meeting and event organization worldwide for the Basel based Leadership Team members in cooperation with the in-house travel center and/or external parties if needed 
  • Organize and coordinate internal/external (international) meetings. These include team meetings, video and teleconferences, Live Meetings, off-site meetings, meetings including external clients etc. 
  • Provides administrative support to the local team members, such as onboarding external resources, ordering IT equipment etc. 

General information

  • Extension: may be possible 
  • Work load: part time 50% 
  • Working time: 4 hours daily, could be in the mornings or afternoons 
  • Work location: July & August 2017 in Basel, from September 2017 in Kaiseraugst 
  • Department: Business Intelligence & Master Data (FISI) 
  • Remote: not possible 
  • Travel: not required 
     
Requirements: 
  • Commercial diploma in business administration, or other professional qualification with 3 to 5 years of working experience in an international environment 
  • Ability to work autonomous and independent with a discrete and integer personality 
  • Knowledge of financial accrual and procurement principles 
  • Experience in working for managers and able to prioritize conflicting priorities and proven track record of managing diaries/calendars 
  • Experience in dealing with internal and external customers 
  • Strong organization skills, flexibility, open-minded team player with excellent interpersonal skills, as well as excellent oral and written communication and language skills in English 
  • Familiar with Google Suite 
  • Nice to Haves:  
    • Experience in using ARIBA is a big plus 
    • German, French 
    • Basic understanding of the Healthcare and/or IT industry is an advantage 
Prefered Interview Dates (YYYY-MM-DD): 
2017-05-30
2017-05-31
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