Project and Change Manager - PHARMA (ro-058)

4070 Basel
Start Date: 
End Date: 
2017-09-26 10:00
Hours per day: 
Hours per week: 
Total Hours: 

The project manager is responsible for developing, in conjunction with the Project Sponsor, a definition of the project (including the project proposal for approval). The Project Manager then ensures that the project is delivered on time, to budget, in accordance with corporate standards and to the required quality standard (within agreed specifications). He/she ensures the project is effectively resourced and manages relationships with a wide range of stakeholders (including all project contributors). The Project Manager is also responsible for managing the work of consultants, allocating and utilizing resources in an efficient manner and maintaining a co-operative, motivated and successful team. The project manager has the authority - within a threshold of +/- 10 % deviation from budget, resources, time lines or scope - to take required measures to ensure project success. Deviations beyond this threshold will need to be decided by the Sponsor in consultation with the Steering Committee (SC). The Project Manager 3 usually leads large, highly complex, cross functional projects or programs.


Primary​ ​Duties​ ​&​ ​Accountabilities

1. Develop​ ​the​ ​project​ ​plan

  • Prepare, in coordination with the Sponsor and project core team, the Project Charter
  • Develop and maintaining a detailed project plan
  • Develop and communicate the project governance: roles and responsibilities, decision making process and authority levels for decisions

2. Manage​ ​the​ ​project​ ​stakeholders:

  • Liaise with, and updates progress to, project Sponsor, SC/senior management. Informs variances from Plan and proposes corrective actions
  • Create Organizational Change Impact Assessment in order to define a plan to engage and communicate effectively with stakeholders
  • Engage the users, and other groups as necessary, to discuss and design the changes in business processes, organizational structure or solutions
  • Lead and coordinate Organizational Change Management execution fit for project purpose Job Description 2 of 4 Job Title: Project and Change Manager 3 Department: GPS Business Operations Management Reports to Title: Head Business Operations Management Location: Basel

3. Manage​ ​the​ ​project​ ​team:

  • Provide leadership to the Project Team: trigger motivation, keep all team members informed, support, settle conflicts, etc.
  • Recruit project staff and consultants after approval from Sponsor
  • Monitor resources availability and alert Steering Committee on critical gaps
  • Assign deliverables to Team Members
  • Manage the project conflicts

4. Manage​ ​the​ ​project​ ​scope

  • Sets the Scope and expectations; defines target metrics and timeframe
  • Establish change control procedure for changes in the project

5. Manage​ ​the​ ​project​ ​risk

  • Record and manage project risks and issues, propose corrective actions when needed and escalating where necessary

6. Manage​ ​the​ ​project​ ​budget

  • Estimate project costs, internal and external costs, reviewing in a regular basis in order to have an accurate latest budget estimation.
  • Keep track of actual costs vs. planned costs
  • Keep project Sponsor/SC informed about budget evolution and request changes to Sponsor/SC if required

7. Manage​ ​the​ ​project​ ​delivery

  • Manage project deliverables in line with the project plan
  • Monitor project progress and performance
  • Work closely with the final customer in order to ensure successful project delivery, handover and proper project closure
  • Certificate from a technical or business institute (e.g. in engineering, accounting, applied psychology) or other recognized professional qualification
  • International recognized Project Management Certification (PMI, Prince etc)
  • Experience: 6-10 years in global scale projects (experience in EU, APAC and North America required)
  • Certified as Change Management Professional by recognized organization
  • Demonstrated experience in implementing Organizational Change Management in global organizations (impacting over 500 people)
  • Communication: continuous contacts with outstanding difficulty
  • Self-Reliance: is responsible for setting own goals and tasks after discussions with sponsor
  • Complexity Management: diverse range of task to solve strategic problems
  • People Management: more than 100 project team members
  • Resource Management: Larger expenditures and/or performance of a larger operations (> CHF 1’000’000)
  • Result Orientation: Major effects on several departments or interests
  • Languages: Fluent (reading, writing and speaking) in English
  •  Mobility: Ability to travel up to 20%